Policies and Procedures

Leaves of Absence

The Homewood Schools (KSAS and WSE) have a generous sabbatical leave policy that supplements the Federally mandated provisions of the University’s Family and Medical Leave Policy. Faculty seeking parental leave should note that the procedure for FML dovetails with teaching relief provided by the Homewood Schools and may seek guidance from the relevant Vice Dean about application procedures. Tenure-line faculty should apply for leave by December 15th of the year prior to the year in which they are seeking to take leave.

Appointments, Promotions and Interim (4th Year) Reviews

The Homewood Academic Council oversees appointments, promotions and tenure evaluations for the school. A manual on academic titles defines the various ranks of teaching and research faculty as well as procedures for appointments to those ranks. The pathway for appointment to all ranks and the terms governing each one are summarized in the titles table. All of these documents are stored on the Homewood Academic Council site.

Academy Professorships

The Academy at Johns Hopkins has sites on both the Homewood and East Baltimore campuses. Honoring our retired faculty for their exceptional wisdom, intelligence and experience, the Academy actively engages retired faculty in the Johns Hopkins community in ways that benefit our students, patients, and disciplines and that support their continued academic work.

KSAS members of the Academy are awarded the title of “Academy Professor” at the request of their department and after approval by the Homewood Academic Council. This is a title reserved for individuals who have retired from the full-time tenured faculty and does not carry salary. Academy Professors are permitted to submit grant applications, indicating the ongoing research role of titleholders. They may simultaneously hold the title of Emeritus Professor. KSAS faculty who wish to join the Academy should complete an Enrollment Form and submit it to [email protected].

KSAS Faculty Search Process

Searches in the School are authorized by the Dean and should follow the process outlined in the documents below. The attachments in the second version of the document are to be used by chairs of departments, chairs of search committees and diversity champions for reporting data during the search process. Our guide to Best Search practices focuses on how to achieve diverse pools of candidates and strategies for recruiting candidates from under-represented groups.


All associate and assistant professors in KSAS are mentored by a senior faculty member in their department as well a senior faculty member outside the department according to the guidance below. All faculty teaching graduate students should consult the KSAS revisions to PhD advising structures and guide to graduate mentoring below.

Appointments at Outside Institutions

Faculty members must not accept offers of appointments at outside institutions (e.g., universities, institutes of higher education, research institutes or similar organizations) until written approval is granted by the dean’s office. Faculty members who would like to request approval for such an appointment should complete the proposal form using the link below and submit it to their department administrator and/or chair for review before an appointment can be considered.  Once the departmental review is complete, the application will be forwarded to the appropriate vice dean. The dean’s office will coordinate the review with other offices and make a final decision regarding the proposed appointment. 

Policies on Conduct and Misconduct

The University has a code of conduct for all members of the university community, guidance on student/teacher relationships and maintaining a supportive workplace climate, guidance on how to avoid conflicts of interest and commitment as well as procedures for reporting such conflicts should they arise. The Homewood schools also have a divisional policy on conflict of interest and conflict of commitment.

Faculty and students concerned about sexual misconduct should consult the university’s policy below as well as the Office of Institutional Equity (OIE). OIE should also be consulted for issues of discrimination and harassment directed at a protected class, ADA compliance, and religious accommodations.

In cases of academic misconduct faculty should consult the School’s policy on professional misconduct and graduate students should consult the graduate misconduct policy for the Homewood Schools. The University also has a grievance policy for all students and postdoctoral fellows.

The University has a policy to ensure integrity in the design and conduct of research and the reporting of research results. This policy adopts the federal regulations’ definition of “research misconduct” as fabrication, falsification, or plagiarism in the design, conduct, or reporting of research. The Homewood schools also has a policy for ensuring research integrity for all its advanced degree recipients, faculty, research staff, and guidance on consulting its Institutional Review Board

Travel and Business Expense

The University provides a travel guide, but faculty should be sure to consult the Schools supplement to that travel policy before making arrangements for travel or incurring other business expenses. The JHU Travel Guide outlines Johns Hopkins University’s travel and business expense policies and procedures. Additional school-specific information is included in the KSAS Supplement.

Other policies related to budgeting, travel, sponsored research, facilities, and information technology can be found on KASPER site.