Sponsored Projects

The research administration staff of the Business and Research Administration Office (BARA) is dedicated to providing outstanding customer service to KSAS faculty while ensuring compliance with federal, sponsor, and university policies and regulations. BARA research administrators work with principal investigators and department staff throughout the process of proposal development and submission, award negotiation, day-to-day award management, and award closeout, serving as a “one stop shop” for all sponsored project-related needs.

In addition to pre-award services such as proposal review and submission and award negotiation, the BARA research administration staff:

  • Assists departments in preparing proposals through Coeus
  • Ensures awareness of and provides education on sponsored projects topics
  • Reviews subrecipient invoices to ensure compliance with all sponsor and university requirements
  • Ensures compliance with effort reporting requirements
  • Serves as a liaison with Sponsored Projects Shared Services
  • Resolves post-award issues, working with departmental staff

The above list is illustrative rather than exhaustive. The BARA research administrators are here to assist with all sponsored project needs. The information contained on these pages is intended to serve as a guide or “starting point” as you navigate the world of sponsored projects administration. Please don’t hesitate to contact us with any questions.

Sponsored Projects Shared Services Assignments

  • See a list of Sponsored Projects Shared Services staff departmental assignments


Business And Research Administration (BARA)
Wyman Building, Suite N600
3400 N. Charles Street
Baltimore MD 21218-2685
Phone: 410-516-4525
Fax: 410-516-4100
Email: bara@jhu.edu

Mary Louise Healy
Assistant Dean for Research Administration

Tyler Cain
Sponsored Projects Officer

Karen Schaefer
Sr. Sponsored Projects Officer

  • See a list of BARA staff departmental assignments


A proposal is an application for funding that includes all information that is necessary to describe the project aims and objectives, research personnel, environment, and funding requirements. A typical proposal requires a detailed statement of work, a detailed budget breakdown, and agency specific forms.

Before any proposal is submitted to a prospective sponsor, it must be reviewed by the Business and Research Administration Office (BARA).

There are two types of proposals submitted by the institution on behalf of PIs in search of sponsored funding for research or other projects: Solicited Proposals and Unsolicited Proposals:

  • Solicited proposals are requested through solicitations issued by agencies or private funding sources that make requests for a specific research or other project. Deadlines are specified in the announcement and must be strictly followed.
  • Unsolicited proposals are submitted to an organization that generally funds work of the type being proposed. If the organization decides to fund the proposed project, the funding mechanism may be a grant, contract, or cooperative agreement. Most large agencies have set deadlines for submission of unsolicited proposals each year, and funding decisions are generally made once all proposals received in the specified time period have been reviewed.

See a detailed guide to proposal preparation and development.


The KSAS Grant Proposal Guide presents the grant proposal preparation and submission process from the perspective of the principal investigator, the departmental administrator, and the sponsored projects officer. The appendices include information that will aid in decision making as well as templates that may be modified to meet proposal-specific needs.