The balance that is left from the previous year on an account is called a carry-forward.

Several of these balances are automatically carried-forward by the system. The type of funds that receive an automatic carry-forward are: gift funds, endowment funds, and discretionary funds. Since these are automatic, no requests are needed for these types of funds.

General funds are not automatic and require a manual entry in SAP to receive the carry-forward. There are certain accounts(FRBs and Start-ups) that receive an automatic manual carry-forward. Please note that no carry-forwards are given on faculty salary and administrative salary budgets. Accounts that are not automatic require a request to receive a carry-forward.

Requests for carry-forwards should be sent to The Business Office no later than the end of July, after the fiscal year closes. These requests must be submitted by the department chair or the program director. Requests should include an approximate amount and programmatic explanation for anticipated use of the funds.

Carry-forwards are not available until the final close of the fiscal year which occurs late August. Manual entries are done in September and carry-forward balances should be visible in SAP Analysis no later than mid-October.

Please note that an account with a surplus or deficit of $50 or less is not eligible for a carry-forward request.


June Miller
Financial Analyst
Wyman N608