Sponsored project awards made to The Johns Hopkins University (“JHU” or “University”) are generally conducted within the physical boundaries of JHU by University faculty and staff. Occasionally, however, a significant portion of the required work may need to be provided outside the University by a third party. The third party is responsible for a discrete portion of the project, providing the leadership and direction of a responsible investigator and the resources necessary to conduct that portion of the work. Costs associated with this work may include personnel costs, supplies, equipment, travel, facilities and administrative (F&A) costs, etc. Such an arrangement is carried out through the issuance of a subaward agreement.

Subaward Definition

Subaward means an award of financial assistance in the form of money made under an award (i.e.: grants, cooperative agreements, and other agreements) by a recipient to an eligible subrecipient or by a subrecipient to a lower tier subrecipient. The term includes financial assistance when provided by any legal agreement that is called a contract, but does not include procurement of goods and services.

  • Please click PDF Document: HERE for detailed subaward instructions and guidelines (subaward manual).
  • Please click PDF Document: HERE for the form to be used to document monitoring of subrecipient progress.
  • Please click PDF Document: HERE for the form to accompany subrecipient invoices submitted for payment.
  • Please click PDF Document: HERE for the form to submit with all proposals on which a subaward is budgeted. Submit one form for each subaward.
  • Please click PowerPoint Document: HERE for July 31, 2014 presentation on new subrecipient monitoring procedures.