Non-Reimbursable Expenses

An employee cannot be reimbursed for the following miscellaneous personal expenses. This list is not all-inclusive. Please reference AP-TRV-PL-15 from the Accounts Payable – Travel Guide Policies & Procedures. Contact the Business Office for clarification before processing a reimbursement.

  • Airline club membership dues
  • Airfare purchases with “points”
  • Air phone usage
  • Annual fees for personal credit cards
  • Baby-sitting
  • Barbers and hairdressers
  • Car maintenance or repairs
  • Clothing or toiletry items
  • Club membership dues
  • Commuter expenses (to and from work)
  • Corporate card delinquency fees or finance charges
  • Country club dues
  • Golf fees
  • Health club fees
  • Health insurance
  • Home computer repair or technical services (e.g., Geek Squad costs)
  • Home internet access
  • Home telephone service
  • Hotels paid for with “points”
  • JP Morgan fees for travel reward program (or similar fees with other credit card companies)
  • Laundry or valet services for travel of less than four days
  • Medical expenses while traveling including over-the-counter medications
  • Mini-bar alcoholic refreshments
  • Movies (including in-flight and hotel in-house movies)
  • “No show” charges for hotel or car service – unless documented and approved by department
  • Optional travel or baggage insurance
  • Parking tickets or traffic violations Personal accident insurance (domestic)
  • Per diem costs for U.S. travel expenses. Per diem is permissible only for international travel.
  • Personal entertainment, including sports events
  • Personal items purchased while traveling including toiletries, magazines, books, newspapers, etc.
  • Personal luggage and briefcases
  • Personal property insurance
  • Personal property lost or stolen
  • Personal telephone calls in excess of reasonable calls home
  • Pet care
  • Saunas, massages or other spa services
  • Shoe shine
  • Ski lift tickets
  • Souvenirs or personal gifts
  • Spouse or family member travel or meals
  • Temporary, vacation, or summer housing costs (rent, mortgage payment, utilities cost, etc)