Equipment and Space Accounting

Equipment Accounting

The university’s equipment accounting system is designed to identify, record, control, and maintain an inventory of the university’s equipment assets with an acquisition cost of $5,000 or more per unit that has a useful life of more than one year.

Contacts

Contact Inventory Manager/Specialist, Fixed Assets Shared Services

Jerry Hicks
Associate Director for Finance
Wyman N606
410-516-6418

Space Accounting

The university’s space accounting system is designed to identify record, control, and maintain an inventory of the university’s physical space. The dimensions and use of each room are entered into a computerized master file. This information is revised as necessitated by renovations, alterations, or changes in room use. Changes are designated through annual departmental reviews on the Homewood Campus and periodic walk-throughs.

The space inventory is used to:

  • Provide management information to departments and various areas of University Administration
  • Promote control of and accountability for space assignments and utilization
  • Determine adequate insurance coverage
  • Calculate space charges
  • Used in the calculation of Facilities and Administrative(F&A) cost rates
  • Monitor leased space

Periodically, a computerized listing of the space inventory is sent to departments for verification and correction. Departments may request copies of space inventory lists at any time.

Contacts

Duncan McIlvaine
Director of Project Management
Wyman N633
410-516-3922