Appointment Procedures

Appointments are required in KSAS, for all faculty and research positions. The Academic Council governs the policies and procedures for making faculty and other academic/research appointments in the School. The Dean must approve all appointments, regardless of title.

Three Categories of Appointees

There are three categories of appointees. They are:

  • Tenure/Tenure-Track. These include professor, associate professor, and assistant professor.
  • Non Tenure-Track. These include teaching professor (full or associate), lecturer (senior and junior), adjunct professor, and visiting faculty.
  • Professional Research staff. These include principal research scholar, postdoctoral fellow, visiting scholar, and fellow-by-courtesy. These are principally research staff, and non-tenure track appointments. This category includes full-time, visiting, and courtesy staff.

Three Categories of Appointment Requests

There are three categories of appointment requests: new appointments, reappointments, and promotions. Each type of appointment has its own specific procedure.

  • New appointments. A new appointment can result from a department search, from a request to a department by a different KSAS department, and for other reasons. A new appointment which occurs as the result of a department search is the final step in a thorough, lengthy, and collaborative process.
  • Reappointment. Reappointments take place, most often on a one-year, three-year, and five-year basis. A one-year appointment requires an annual request for reappointment. Each appointment type is subject to an annual review.
  • Promotions. A promotion occurs when a faculty member has met the criteria to advance from assistant to associate professor, and from associate to professor. They must be approved by the appropriate vice dean.

Further Procedures

Appointment Request Letters

Each section below describes the requirements of a complete appointment request letter.

New Appointments

A letter requesting an appointment is written by the department chair to the appropriate vice dean, together with specific information pertinent to the particular type of appointment.

The vice dean approves all appointments for tenure/tenure-track faculty (“professors”), visiting faculty, research scientists, postdoctoral fellows, lecturers, adjunct faculty, courtesy appointments, and visiting scientists. (When the letter is ready to go to the appropriate vice dean, it should be delivered to the: inbox).

Following is a list of items to be included in all letters, along with a completed PDF Document: Appointment Form.

  • Name of the department/program/institute in which the appointed position will reside.
  • Start and end dates of the appointment (i.e., July 1, 2012-June 30, 2013, September 1, 2012-May 31, 2013). There can be different start and end dates, depending on the type of appointment.
  • Reason for the appointment. Examples: if for teaching a course, provide course number and title, and why individual was selected; if for research appointment, provide details concerning the project including the director, the name of the project, source of funding, and how the individual will contribute to the project. Department chairs are encouraged to add any additional information that will provide the dean with sufficient facts to proceed.
  • The record (talley) of the vote of the departmental tenured faculty.
  • Amount of compensation, source of compensation, and whether or not the position includes benefits (full-time, part-time, or TLC). For this information see “Determining benefits for the appointment form.”
  • Current vita (in English)


Reappointments, or appointment renewals, are requested by the department chair via a letter to the appropriate vice dean, depending on the type of appointment, together with a current vita, and a completed PDF Document: Appointment Form.


Information on promotions for tenure/tenure-track faculty and research staff can be found in Sections 3.4 and 3.5 of the “PDF Document: Description of Academic Titles: Appointment and Promotion Policies.”

Tools & Equal Employment Opportunities Forms

  • The paper forms “Applicant Data Form” and “Affirmative Action Report for Faculty Appointments” have been replaced by the online Faculty Applicant Summary Form (accessible in the “Links” section below).
  • The Faculty Applicant Summary Form Help Guide, will provide assistance in using this online form.